Pay your team
When your team includes freelancers or salaried staff, Bookbaar keeps the pay administration in one place: the contract sets the terms, your freelancers invoice you from their tracked work, and you keep the records your accountant asks for. Bookbaar never moves the money — you pay the way you always have, and record it here.
Set the pay terms
Propose terms when you invite someone to your team, or any time later under Studio → Team → Contracts: an hourly rate, a commission percentage, both (hybrid), or a monthly salary.
Terms only take effect once the member accepts them — an invitation's terms are accepted together with the invitation, and a later proposal waits for their accept. You can't change a live contract unilaterally, and the rate history is kept: work is always billed at the rate that applied on the day it happened.
Review incoming invoices
Freelancers working hourly or on commission send you a monthly invoice built from their tracked hours and completed services. It lands under Studio → Team → Team Invoices:
- Open it to see the line items, VAT, and the period — plus a warning if any invoiced hours overlap approved time off.
- Approve when it's right. Then pay it the way you normally pay (usually a bank transfer) and choose Mark as paid — the invoice is your tax record; the payment stays in your own banking.
- Reject when something's off. The freelancer's hours and bookings unlock so they can correct and resend — settle the why together.
Record salaries
Salaried employees don't invoice you — payroll runs through your payroll software (Nmbrs, Loket, Employes…). Bookbaar just keeps the monthly record: on Studio → Team → Team Invoices, tap the + button, pick the member and the month — the amount prefills from their contract — and save. The record lands as approved right away; mark it paid once your payroll run is done.
These records aren't tax invoices and Bookbaar isn't a payroll service — wage tax, pension, and payslips stay with your payroll software.
A record belongs to a month the member's salary contract covers. Pick a month before their contract began, or one in which their contract was not a salary contract, and the record is not saved; the dialog tells you which.
The paper trail
Every invoice and salary record keeps a frozen snapshot (names, business numbers, amounts), so your 7-year tax retention holds even if the professional later leaves or deletes their account. Need the numbers in your accountant's hands? Export member invoices and time entries as CSV from the export page.
Curious what this looks like from your freelancer's side? See get paid for your work.